Introducing mercantis.ai: conversational AI for discovery, RFQs, and quote comparison
mercantis.ai Team
Published on 2026-04-01
If you buy physical goods—components, materials, subcontracted work—you already know the drill: search for suppliers, chase RFQ replies, then rebuild the same comparison table from PDFs and email attachments. ERPs record the PO; they rarely help you decide who to award.
mercantis.ai is built for that pre-PO grind: discovery against specs and certifications, structured RFQs through your Gmail, and normalized quote comparison so you can defend a decision in minutes, not days.
The Problem We're Solving
If you've ever managed procurement for your company, you know the pain: spending hours searching for suppliers, writing the same quote request emails over and over, waiting days for responses, then copying data from PDFs into spreadsheets to compare prices.
That manual loop is expensive. Teams that cannot compare every viable quote often leave savings on the table—our users typically surface on the order of 12% better outcomes when they can compare broadly and consistently. Typos and partial comparisons hide risk; missed suppliers hide better lead times and terms.
Powerful Capabilities
Below is a complete end-to-end example of how mercantis.ai works. You describe what you need in plain language — the AI finds suppliers, filters by your criteria, generates quote request emails, sends them via Gmail, and when replies arrive, analyzes the quotations to recommend the best value. All in one conversation.
Find suppliers for the 120-line material list, select 5 with ISO 9001 certification, generate RFQ emails to send, extract and normalize the pricing from all quotation documents, flagging mismatches and building a side-by-side comparison with landed costs
items_list.xlsxSearching for industrial pump suppliers in Florida...
Found 47 suppliers in Florida. Filtering for ISO-certified manufacturers...
Selected 5 suppliers:
FlowTech Pumps Inc.
HydroSource Manufacturing
Industrial Pump Co.
PumpMasters Ltd.
AquaFlow Systems
HydroDynamics Inc.
Drafting personalized RFQ emails for 6 suppliers...
Draft RFQ emails ready for your review. Send via Gmail when approved.
To: sales@flowtechpumps.com
Dear FlowTech Pumps, We are interested in obtaining a quotation for industrial pumps...
3 quotations received from suppliers. Extracting, normalizing, and computing optimal allocation...
Analysis complete! Splitting line items saves $1,800 (11.0%) vs buying the full RFQ from Industrial Pump Co.:
| Supplier | Price | Delivery | Total |
|---|---|---|---|
| FlowTech Pumps Inc. | 92 | 88 | 90.4 |
| HydroSource Manufacturing | 70 | 65 | 68.0 |
| Industrial Pump Co. | 78 | 45 | 64.7 |
Spend Allocation
Cost Comparison
Savings: $1,800 (11.0%)
Optimal split: **HydroWorks Supply** ($5,200 pump line), **FlowTech Pumps** ($3,900 seal kit), **Industrial Pump Co.** ($5,500 valve + flange). **$1,800** saved vs their $16,400 all-in quote.
Real Results
- Compress quotation cycles from 10+ days to 48 hours
- Discover 12% average savings through better price comparison
- Eliminate data entry errors with automatic extraction
- Focus on strategic decisions, not administrative tasks
Get Started Today
Start free, run a real RFQ or BOM pass in one sitting, and keep the audit trail in thread. Scale usage when your team is ready—no rip-and-replace of your ERP required for the sourcing front end.
Try mercantis.ai Free